Data protection obligation information
We, the POS TUNING Udo Voßhenrich GmbH & Co. KG, 0049 5222/369650, email@example.com, as the responsible body, would like to explain below which of your data we process and how.
Data protection officer
If you have any questions regarding data protection, please contact our data protection officer Mr. Thomas Werning.
He can be reached at:
werning.com GmbH – Dieselstraße 12 – 32791 Location – teamDatenschutz@werning.com – +49 5232 98047-00
With this mandatory data protection information, we comply with our duty of information as the responsible body in accordance with Art. 12-14 DSGVO.
Information on data collection and processing
Below you will find information on which personal data (this is all data that identifies or makes you identifiable as a natural person (hereinafter referred to as “data subject”).
These are, for example:
- Customer master data for contract execution/performance of the service, name, address, e-mail address, data in connection with payment processing, correspondence (e.g. correspondence or e-mail correspondence with you), advertising and sales data (e.g. to inform you about new potentially interesting offers by post or, with appropriate consent, also by e-mail)
- Data from contact initiations such as name, telephone number, e-mail address
- Supplier data such as name, telephone number, e-mail address
- applicant data such as name, address, e-mail address, marital status, religious affiliation
Right of appeal
If you are of the opinion that the processing of your personal data violates the Basic Data Protection Regulation, you have a right of complaint to the Data Protection Authority responsible for us, the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia, https://www.ldi.nrw.de/, and to any other data protection authority.
Purposes of the processing
- Customer data/interested parties
Purpose of the processing
We process data that we receive in the course of handling our business relationship with you. We receive the data directly from you. Either in the case of enquiries from interested parties and contacts, the placing of orders or order processing (see item “Information on data collection and processing”).
The data collection and data processing is necessary for the execution of the contract and is based on Article 6 Paragraph 1 b) DSGVO. Use for direct advertising is based on Art. 6 para. 1 f) DSGVO. It is in our legitimate interest to draw your attention to special offers by means of direct advertising. The data will not be passed on to third parties unless required by law, e.g. to the tax office within the framework of tax laws. The data will be deleted as soon as they are no longer required for the purpose of their processing or after expiry of the statutory retention periods, such as accounting documents relevant to tax and commercial law: 10 years; commercial and business letters: 6 years; records on suppliers, type, quantity, acquisition, delivery: 3 years).
You have the right to object to the use of your data for the purpose of direct advertising at any time. In addition, you are entitled to request information on the data we have stored about you and, if the data is incorrect, to demand that it be corrected or, if the data is stored in an inadmissible manner, that it be deleted. Furthermore, you have the right of appeal to a supervisory authority (see point Right of appeal).
Purpose of the processing
We process data that we receive in the course of handling our business relationship with you. We receive the data directly from you when you place or process an order (see “Information on data collection and processing”).
Data collection and data processing is necessary for the execution of the contract and is based on Article 6 Paragraph 1 b) DSGVO. The data will not be passed on to third parties unless required by law, such as the tax office within the framework of tax laws. The data is deleted as soon as it is no longer required for the purpose of its processing or after expiry of the statutory retention periods, such as accounting documents relevant to tax and commercial law: 10 years; commercial and business letters: 6 years; records on suppliers, type, quantity, acquisition, delivery: 3 years).
You are entitled to request information on the data we have stored about you and, if the data is incorrect, to demand that it be corrected or, if the data is stored illegally, that it be deleted. Furthermore, you have the right of appeal to a supervisory authority (see point Right of appeal).
Purpose of the processing
If you would like to receive the newsletter offered on the website, we need an e-mail address. The registration for the newsletter is done in a double-opt-in procedure. This means that after registration you will receive an e-mail with which you must confirm your registration. This procedure prevents unauthorized persons from registering with your e-mail address. Your registration for the newsletter is logged (storage of the registration and confirmation time and the IP address). With the help of the logging, the registration process can be proven in accordance with legal requirements.
You can revoke your consent to the storage of the e-mail address (and optionally first name and surname for the purpose of personal contact) and its use for sending the newsletter with associated performance measurement at any time. A link for cancellation is provided at the end of each newsletter. In order to be able to prove a previously given consent for a deleted e-mail address, it is possible that we will store it for up to 2 years before we delete it.
Legal basis for sending newsletters and the associated measurement of success: This takes place on the basis of the consent of the recipients in accordance with Art. 6 I (a) DSGVO, Art. 7 DSGVO together with § 7 Para. 2 No. 3 UWG or on the basis of the legal permission in accordance with § 7 Para. 3 UWG. As well as Art. 6 1 (f): Our legitimate interest in measuring success results from the fact that we are able to recognise the reading habits of our users based on the opening of the newsletters, opening hours and the links clicked on, in order to be able to create and send them interest-based and useful content.
The legal basis for logging is Art. 6 l (f) DSGVO. Our legitimate interest arises from the fact that we use a secure and user-friendly newsletter system that is useful for sending out the newsletters and protects the personal data of newsletter subscribers. Furthermore, it allows us to provide proof of consent.
You are entitled to request information about the data we have stored about you and, if the data is incorrect, to demand that it be corrected or, in the case of inadmissible data storage, that it be deleted. Furthermore, you have the right of appeal to a supervisory authority (see point Right of appeal).
Purpose of the processing
If you apply to us on the basis of a job advertisement, we will collect your personal data such as first name, surname, address, telephone number, e-mail address, attachments (cover letter, CV, certificates, photo) and store them for the duration of the selection process.
By submitting the form, you expressly agree that we may collect, process and use the data you send to us, in particular sensitive data concerning mental and physical health, racial or ethnic origin, political opinions, religious or philosophical beliefs, membership of a trade union or political party or sex life, for the purpose of the application.
Your data will only be used by authorised persons in the personnel department or management for processing within the framework of the selection procedure. Your personal data will not be disclosed to third parties.
The legal basis is Art. 6 I (b) DSGVO, for processing pre-contractual measures.
Unless you inform us to the contrary, the data will be deleted 6 months after completion of the application procedure, or destroyed in the case of postal applications. Due to the long application and selection periods for trainees, we store their data in Germany for up to 18 months.
If the respective legal requirements are met, you are entitled to the following rights: Right to information about your data stored with us; correction, deletion, restriction of the processing of your data or objection to the processing, as well as to data transferability. Furthermore, you have the possibility of course at any time to arrange for the deletion or destruction of all your application documents by sending us an e-mail to: firstname.lastname@example.org.
Rights of data subjects
According to Art. 15 DSGVO, you have the right to obtain information about the data stored about you, including any recipients and the planned storage period. Should incorrect personal data be processed, you have the right to correction in accordance with Art. 16 DS-GVO. If the legal requirements are met, you can request the deletion or restriction of the processing as well as object to the processing (Art. 17, 18 and 21 DSGVO).
If you wish data to be deleted, but we are still legally obliged to retain it, access to your data will be restricted (blocked). The same applies in the event of an objection. You can exercise your right to data transferability as long as the technical possibilities are available to the recipient and to us.
Our data protection officer is available to you as a contact person for your data subject rights at teamDatenschutz@werning.com.
Timeliness and modification of this mandatory information
We reserve the right to adjust the content of this mandatory information at any time. As a rule, this is done in the event of further development or legal adaptation. You can access the current mandatory information via a link (which is inserted in e-mails, offers, order confirmations, invoices etc.) to our website.
Status of this declaration: 30.12.2019
Further information on the handling of personal data can be found under data protection decleration on the website